Are your corporate records up to date? Do you have an Annual Meeting coming up? Business records are those records your business needs to keep in order to show that it is functioning in the manner required by the Internal Revenue Service and the laws of the state in which the business is incorporated. These records should include:

• Articles of Incorporation/Organization, amendments and subsequent public filings

• Meeting minutes and notices of meetings sent to members or shareholders

• Adopted operating agreement, shareholder agreement, or corporate bylaws

• Appointment of the board of directors/advisors and officers/managers

• Bank accounts signatory cards and reference information

• Certain contracts

• Purchase or sale agreements of major assets

• Tax elections

• Independent audits of the company’s financials

• Employee  or independent contractor contracts

• Corporate officer salaries

• Related persons agreements between the company and an individual owner or officer

• Conflict of interest resolutions

• Loans to the company

• Loans to  a company owner

• Employee benefit plans and statements

• Corporate retirement plan and statements

• Key person insurance policies

• Stock Records

• Dividends and distributions resolutions

• Lease agreements

• Employee credit cards for employees authorizations

• Expense accounts for employees authorizations